Job Openings >> Office Coordinator
Office Coordinator
Summary
Title:Office Coordinator
ID:1023
Department:Administrative
Description

Job description

For sixteen years Catharsis Productions has been creating and delivering unique and pretty awesome live sexual violence prevention trainings to college and military audiences. By “fighting fire with funny,” we strategically use humor (yes, even for educational purposes) and audience interaction to break down defensiveness and challenge misconceptions about sexual violence.

We are seeking a part-time Office Coordinator. The Office Coordinator will assist in building and maintaining a sustainable, healthy work environment. The Office Coordinator carries out responsibilities in some or all of the following functional areas: office support, building maintenance, internal communications, company events, wellness programming, recruitment, employee onboarding, and other human resources administration assistance as assigned.

HERE’S THE SKINNY:

Reporting directly to the Human Resources Manager, the Office Coordinator would be expected to:

  • Assist with creating a healthy work environment through providing office administrative support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages and faxes; receiving and assisting guests, maintaining equipment and supplies.

  • Organize company calendar and conference room meetings, including organizing meeting and training dates.

  • Maintain a clean office environment, wash dishes and organize inventory.

  • Coordinate relationship with building maintenance and IT vendor, requesting and following up on safety measures, inventory and repairs.

  • Assist in the use of outside vendors for in-house office related needs, including: shipping, IT and building management.

  • Maintain technical knowledge by attending educational workshops; reviewing publications.

  • Facilitate training employees on IT.

  • Facilitate IT support to office with outsourced vendors.

  • Enter New Hires into the Concur system.

      • Contact vendors to initiate troubleshooting PC and laptop hardware, Windows operating system and MS Office issues.

      • Troubleshoot basic network and telecommunications connectivity issues.

      • Ensure end-users are informed of issue status through resolution.

        Other duties as assigned.

        AND WHAT KINDS OF EXPERIENCE SHOULD YOU HAVE?

        Education and/or Experience:

        Associate’s Degree or Bachelor’s Degree Preferred. 2-3 years of professional experience

        Knowledge and Skills:

        Proficient working knowledge of Microsoft Office Suite (Excel, Word, PowerPoint, Outlook), ability to prioritize and assist multiple projects simultaneously in a deadline-oriented environment while paying attention to detail, ability to work well under time constraints, excellent verbal and writing skills, the ability to work as part of a team. High energy attitude for an extremely busy office.

        Success Factors/Job Competencies:

  • Meets goals and objectives – Carries out assigned job responsibilities. Uses time effectively and meet deadlines. Copes effectively with change and unanticipated or ambiguous events.

  • Teamwork – Actively works with co-workers.

  • Communication Skills – Speaks and writes efficiently, effectively, and sensitively in communication with clients and fellow staff members.

  • Decision Making and Problem Solving – Is able to identify and analyze program and system problems while offering alternative solutions. Responds well to feedback and takes appropriate actions.

  • Time Management and Initiative – Works with minimal supervision and effectively completes tasks when direction is given. Capable and efficient in determining pressing needs and acting upon them. Appropriately forecasts deadlines that will not be met and notifies supervisor in order to create appropriate course of action.

  • Professionalism – Displays enthusiasm, dedication, and interest regarding position responsibilities and duties. Expresses willingness to undertake projects, supports organizational goals and endeavors, and demonstrates flexibility in response to changing circumstances. Maintains professionalism in all aspects of job duties.

  • Innovation/ Quality work– Keeps up to date on content needed to carry out job responsibilities and appropriately addresses the plan of work. Incorporates knowledge of the organization, trends, and subject matter content into task execution. Seeks to continue developing new skills to adapt to a changing environment.

     

    Physical demands and work environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    ANYTHING ELSE? Yes. We highly value creating a company that represents diversity across many lines, including race, ethnicity, religion, sexual orientation, age, marital status, disability, gender identity, sex, and country of origin.

    SO WHAT’S TO LOVE ABOUT THIS GIG?

  • Looking for Mission-driven work? This is it! Our Company Mission is to “Change the world by creating and delivering innovative, accessible, and research supported programs that challenge oppressive attitudes and transform behavior.” We are proud to have produced programming that has reduced sexual violence in some communities.

  • Casual dress code. A work environment where employees can feel relaxed and able to focus on tasks.

  • Creative work environment. This place is packed with energy, creativity, and outbursts of hilarity. We also settle in and get a lot done in an open and collaborative, but focused environment.

  • Free food and coffee. We stock our kitchen with free healthy snack foods, and coffee for days. It’s the little things in life.

  • Easy transportation and lots of love for folks who bike to work. We’re on the corner of Milwaukee, Ogden, and Chicago. The Chicago Avenue Blue Line stop is thirty feet from our front door.

  • Looking to hire soon! When we find the right fit, we would bring someone into the position summer 2018.

AND HOW DO I APPLY?

We look forward to hearing about you and what you do. Make sure your application includes:

  • A cover letter. We love a cover letter that really shows us your personality.
  • Your resume.

WANT MORE DETAILS ON WHAT WE DO?

Visit our website at www.catharsisproductions.com or send an e-mail to our Human Resources department, jobs@catharsisproductions.com.

Thanks for your interest!

This opening is closed and is no longer accepting applications
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